By | Kamy Anderson | ProfProfs
Nowadays employees are spending more and more time at the office. Most of them are exceeding the typical 40-hour work week. However, higher number of worked hours does not necessarily mean rise in efficiency. Every business at some point experiences the lack of employees’ motivation, which hampers productivity and leads to underperformance.
According to ReviewSnap, 79% percent of businesses experience significant issues when it comes to employees engagement and retention in general. So, how can HR managers boost employee productivity? Here are the top 10 things you can do to improve employee efficiency at the office.
#1 Provide Regular Feedbacks
One of the worst things an HR manager can do is to realize that there is a problem and not take steps to address it on time.
If you figure out that some employees are not as efficient as they used to be, you should provide them with an adequate feedback. Let them know what they’re doing wrong, how it can be fixed, and make sure to listen to the issues they may have been experiencing at work.
Harvard Business Review researchers have found out that more than 90% of respondents consider a well-delivered negative feedback as an effective means of improving performance.
#2 Invest in Employee Development
Have you just realized that your employees are not as efficient as you expected (or as they used to be)? If this is the case, make sure not only to let them know that they’re less productive than usual but also to provide them with opportunities to learn and improve their skills.
Once they realize you’re willing to invest in their professional development, they will be motivated to do their jobs in the best possible way and overcome the gaps that may exist. Using a reliable online HR software, you can easily keep track of the conferences, seminars, workshops, and other types of educational activities in which each of your employees should participate.
#3 Pay Attention to junior-Level or entry-level Employees
The HR managers spend invest a considerable amount of their time and effort to motivate managers, leaders. It is also their responsibility to pay attention to the needs of the junior-level or entry-level employees.
#4 Improve Performance Tracking
More than 50% of HR managers don’t actively track the employees’ performance on a regular basis. In other words, they tend not to spend time evaluating the employee’s progress for the period in between their standardized six-month or annual reviews.
More than 45% of HR managers think the long-term reviews don’t provide the right image, according to ClearCompany. To keep track of worker’s performance, you should establish a daily or weekly evaluating system that will increase the effectiveness of long-term reviews and put forth the employee’s efforts in the right light.
Even though it may seem difficult to implement, keeping daily progress track can be easily achieved by using an online HR software that lets you both monitor and evaluate employees’ work performance.
#5 Promote Equality
The modern world has made us realize that the strict traditional hierarchy isn’t always the best way to empower employees. On the contrary, rigid organizational structures that make people feel stuck in a certain position and inferior to others, which may demotivate them and negatively impact their productivity.
Show same respect both to a sales manager and to a warehouse worker. Promote the culture of open communication. Allow them to reach out to you whenever they need, no matter what their job position is.
The sooner you break the hierarchy glass wall, the faster you’ll realize the positive effect of having your employees talk to you without being afraid of you.
#6 Work on Team Building
Team building is not something that should happen once or twice a year. It should be an everyday process that doesn’t only happen out of the office but during the work hours as well. This doesn’t always have to be expensive and time-consuming.
Sometimes, to motivate your employees, all you have to do is organize a playful break, a picnic in the nearby park, a celebration, or a weekend party. This way, you create a bond among the employees who will eventually start to share the same views and values and, accordingly, feel more motivated to give their contribution to the project implementation.
The motivation and productivity of your employees may have the roots in different business aspects. What’s the most important thing you should do today as an HR manager is to provide them with timely and thorough feedbacks, while also paying attention to what they have to say. Make sure to keep them informed, well-trained, and supplied with the right tools. Only then, you’ll be able to see the results improvement to the mutual satisfaction.
Author Bio : Kamy Anderson is an ed-tech enthusiast with a passion for writing on emerging technologies in the areas of corporate training and education. He is an expert in learning management system & elearning authoring tools – currently associated with ProProfs.